Our Workplace Giving program

Workplace Giving (sometimes called Payroll Giving) involves employees making small, regular donations to causes they care about, which are deducted from their pay before tax.

This means they enjoy the tax benefits straight away, rather than waiting until tax time. Each employee decides exactly how much they want to give – they simply nominate a pre-set amount to be deducted from each pay.

Workplace Giving is simple and easy to set up. It enables your employees to make donations pre-tax through your payroll system.

If you don’t have an internal Workplace Giving form for your employees to use, we can provide you with one. Your Payroll team then works with us to either set up a new account, or if your workplace has an existing program in place, we’ll simply add the employee as a donor. The donation amount is deducted each pay cycle after superannuation is calculated, but before deducting PAYG tax.

Please contact The Smith Family to receive an easy step-by-step guide about how to deposit your employees’ donations and how to provide an employee donation deduction listing.

It is a requirement for any organisation providing a Workplace Giving program to provide a donation deduction listing. However, we only need the names and amounts of the employees with a sponsorship, not those giving a general donation. The listing can be automatically or manually generated.

You will need to keep a copy of all authorisation forms from your employees and a record of the total amount of donations made from each employee’s pay. At the end of the financial year, employees’ donations will be summarised on their annual PAYG payment summary.

Child sponsorship through The Smith Family matches employees with an individual child in need. Sponsors receive updates about their sponsored children and have the opportunity to communicate with them. We can set up a child sponsorship arrangement for any organisation that is able to administer it. To set up child sponsorship, we need the employee’s personal contact details and their company details, so their payments can be appropriately separated.

We will also require a Workplace Giving donation deduction listing from your organisation each pay period. When we receive the donation deduction listing, we need to be able to identify payments from each sponsor and apply the correct amounts to their pledge record. This deduction listing each pay period needs to confirm the name and amount given by the sponsoring employee. Note that we only require the names and amounts of the employees with a sponsorship, not those giving a general donation.

Absolutely! This is a great way to demonstrate your commitment to corporate social responsibility to your team and multiply the impact of your employees’ donations.

We sure can. The Smith Family can provide employers with materials like posters, brochures, videos and slides to promote Workplace Giving to your employees, or we can send a representative to talk to you and your employees about how their support helps young Australians impacted by poverty.

We can send you copies of our regular electronic newsletters and videos, which feature real-life stories about the impact of donations to The Smith Family. Of course, you can then circulate these to your employees via email or your intranet.